Transferring or Downloading Fresno State Gmail and Google Drive

Subject: 
Transferring or Downloading Fresno State Gmail and Google Drive

Environment:
Fresno State University, G Suite, Gmail, Email, Transfer, Migration

Article Summary: 
This article provides instructions for transferring Fresno State Gmail and Google Drive to another Gmail account.

Account Deprovisioning:

Please note that Fresno State student accounts are subject to deprovisioning after graduation or separation from the university.

  • Once your account is deprovisioned, you will lose access to your account’s Fresno State Gmail, Google Drive, and all associated data.
  • We strongly encourage you to start the transfer of your data at least 2-3 weeks before the date your account is scheduled for deprovisioning.
  • For more information about deprovisioning timelines, please contact the Technology Service Desk.

Resolution:

Option 1: Transfer Gmail and Google Drive content to a new account
The steps below are for migrating your Fresno State Google account data (Gmail and Google Drive) to a personal account.

Before getting started:

  • Transfers can only be made to another Google account. Create one if needed.
  • To avoid errors, use two different browsers or an incognito window (for example, Chrome and Firefox).
  • If the transfer fails repeatedly or your account contains a large amount of data, use Google Takeout instead (see below).

Steps for transfer:

  1. Sign in to your Fresno State Google account.
  2. Click your profile icon in the top-right corner.
  3. Select Manage your Google Account.
  4. On the left panel, choose Data & Privacy, then select Start Transfer.
  5. Enter your personal Gmail address and click Send Code.
  6. In your personal Gmail inbox, open the confirmation email and click Get confirmation code.
  7. Copy the code, return to the transfer page, and select Verify.
  8. Confirm both email addresses are correct, then click Start Transfer.

You will be directed to the page below. Select View History to track progress of the transfer. To view history later on your Fresno State Email account, navigate to https://takeout.google.com/transfer/history

The following options are recommended if you have more than 150 GB of data in your Google Drive

Option 2: Export your Data with Google Takeout
Use this method to download a copy of your Gmail, Drive, and other Google app data.

  1. Go to https://takeout.google.com
  2. Select the apps or services you’d like to include.
  3. Click Next step.
  4. Choose your preferred delivery method, frequency, file type, and size.
  5. Click Create Export to start the process.
  6. When ready, download the exported data from the link provided.

Option 3: Sync Your Desktop With Drive

Install and use Google Drive for Desktop to keep your Drive content synced locally.

This option is useful for backing up or accessing files offline.

Option 4: Mirroring Your Content
Mirroring ensures your files are always stored both on your computer and in the cloud.

  1. Open Drive for desktop
  2. Click Settings > Preferences
  3. On the left, click Folders from Drive
  4. Under “My Drive syncing options,” select Mirror files

For advice or recommendations on uploading and using your Google Data with various services, see Google's FAQ and resource page for Google Takeout Here. As well as gather more information on Drive Sync FAQ

Additional Information:

Note upon completion:

  • It may take up to a week for the transfer to be complete
  • You cannot cancel transfer once it begins
  • You cannot start a new transfer until the current transfer completes
  • You will receive an email to your personal account when the transfer is complete

Need additional information or assistance? Contact the Technology Service Desk at (559) 278-5000. 

TAGS: Fresno State University, G Suite, Gmail, Email, Transfer, Migration

 

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