Zoom: Best Practices for Faculty and Staff
● Send meeting invitations directly to participants via email or posted in Canvas, not on website postings or in social media promotions.
● Turn ON the “waiting room” feature; for virtual classrooms, display a FERPA disclaimer five (5) minutes prior to the start of class.
● Turn ON “set a password” for all meetings/sessions/classes/recordings.
● Turn ON the ability to keep removed participants from rejoining a meeting.
● Turn ON the ability to “mute individual participants” and “mute all.”
● Turn ON the Authentication Option for meetings/sessions/classes, when appropriate. With authentication, your attendees also need to sign in to Zoom and be verified as a valid Zoom user, and in some cases, a host can require that an attendee sign in as a validated Fresno State Zoom user.
● Turn OFF the ability for participants to record sessions for virtual classrooms.
● Turn OFF “private chat” for virtual classrooms.
● Turn OFF the ability for participants to “save chat” for virtual classrooms.
● Add a recording disclaimer to every recorded meeting. In addition, please announce your intentions to record a session to all attendees at the start of the meeting.
QUICK TIP: How to Remove a Participant from a Zoom Meeting or Webinar - If you have already begun a session and find an unwanted attendee has joined, please follow these steps:
● If the Participants panel is not visible, click Manage Participants at the bottom.
● Next to the person you want to remove, click More.
● From the list that appears, click Remove.
Zoom has also recently added a new Security Icon Option to assist hosts in managing their meetings.
How Can I Report a Zoom-bombing Incident?
● Illegal activity should be reported to the Fresno State Police Department immediately by calling 559.278.8400
● Disruptions or uninvited guests should be reported to Technology Services by calling the Service Desk at 559.278.5000
Want More Information?
Zoom Best Practices
Zoom Help Center
Getting Started with a Webinar
How to Keep Uninvited Guests Out of Your Zoom Event
Center for Faculty Excellence - Zoom Help