Body
Subject:
Best Zoom Practices for Faculty and Staff.
Environment:
Fresno State University, Zoom, Zoom meetings.
Article Summary:
The best practices to follow while using Zoom as a Faculty or Staff member.
Resolution:
Send meeting invitations directly to participants through email or by posting them on Canvas.
1. Turn ON the "waiting room" feature.
2. For virtual classrooms, display a FERPA disclaimer 5 minutes prior to the start of the class. Suggested FERPA disclaimer for recordings
3. Turn ON “set a password” for all meetings/sessions/classes/recordings.
4. Turn ON the ability to keep removed participants from rejoining a meeting.
5. Turn ON the ability to “mute individual participants” and “mute all.”
6. Turn ON the Authentication Option for meetings/sessions/classes, when appropriate. With authentication, your attendees also need to sign in to Zoom and be verified as a valid Zoom user, and in some cases, a host can require that an attendee sign in as a validated Fresno State Zoom user.
7. Turn OFF the ability for participants to record sessions for virtual classrooms.
8. Turn OFF “private chat” for virtual classrooms.
9. Turn OFF the ability for participants to “save chat” for virtual classrooms.
10. Add a recording disclaimer to every recorded meeting. In addition, please announce your intentions to record a session to all attendees at the start of the meeting.
How to Remove a Participant from a Zoom Meeting or Webinar
If you have already begun a session and find an unwanted attendee has joined, please follow these steps:
1. If the Participants panel is not visible, click Manage Participants at the bottom.
2. Next to the person you want to remove, click More.
3. From the list that appears, click Remove.
How can I report a Zoom Bombing Incident?
Illegal Zoom Bombing activity should be reported to the Fresno State Police Department immediately by calling 559.278.8400
Additional Information:
Need additional information or assistance? Contact the Technology Service Desk at (559) 278-5000.
TAGS: Zoom, Faculty/Staff, Zoom Security, Practices