FS-Stor Transition to Google Share Drive

Status

In Progress [In Progress]

5% complete, updated on Thu 11/14/24 2:23 PM by Zackary Potter

Changed Status from On Hold to In Progress.
Changed Health from On Hold to None - No health has been set.
Changed On Hold Until from Thu 10/31/24 to Nothing.

Details

Dates
Mon 6/17/24 - Mon 6/30/25

Acct/Dept

Client Services

Type

Technology Services / Operational IT Project

Health

None - No health has been set

Portfolio(s)

Technology Services Projects 2024-2025 (Zackary Potter)

Requirements

Google Share Drive Configuration: Properly set up Google Share Drive with appropriate folder structures, permissions, and access controls. Backup Solutions: Ensure backup solutions are in place before and after migration to prevent data loss.
Migration Tools: Software or scripts capable of securely transferring data from FS-Stor to Google Share Drive.
Data Integrity: Ensure the integrity and completeness of data during and after the migration process.
File Structure: Maintain the existing file structure and organization from FS-Stor in Google Share Drive.
Collaboration Features: Leverage Google Share Drive’s collaboration features for improved team productivity.

Created

Fri 6/21/24 10:52 AM

Modified

Thu 11/14/24 2:23 PM

Description

FS-Stor Transition to Google Share Drive aims to modernize and streamline our data storage solutions by transitioning from FS-Stor, a local server storage system, to Google Share Drive, a cloud-based storage solution. This project will enhance data accessibility, collaboration, and security while reducing maintenance costs associated with local storage. Key activities include data assessment, migration strategy development, data transfer, user training, and post-migration support.

Strategic Goals

2: Innovation, Digital Transformation, Academic, and Administrative Support
The FS-Stor Transition to Google Share Drive project aligns seamlessly with the university's goals of innovation, digital transformation, academic, and administrative support by: Introducing advanced cloud-based storage solutions that enhance data accessibility, collaboration, and sharing capabilities. Moving from traditional local server storage to a modern, scalable, and secure cloud platform. Enhancing operational efficiency and data management within administrative departments, reducing IT maintenance burdens, and ensuring secure and compliant data handling, ultimately leading to improved administrative services and support.

Organizational Risks

Low 1) University Experience with Technology.
Google Drive has been in use at the university for eight years. User adoption has been high, and no competing alternative services are active or present within the university.
Medium 2) Operational
Pre-analysis indicates a potential inability to validate file integrity once the data is migrated to Google Drive. This risk could lead to data discrepancies, loss of data fidelity, or corrupted files, potentially impacting both academic and administrative functions that rely on accurate and intact data.
Low 3) Budget - non existing or insufficient
Current and future operational cost of Google Drive and Workspace is scheduled to remain on a three-year cycle contract with a potential renewal date in the year 2026.
Low 4) Project Planning

Intangible Benefits

Improved ability for faculty, staff, and students to collaborate on projects and share resources seamlessly
Streamlines data management processes, reducing the time and effort required for data retrieval and storage.
Enhances the efficiency of administrative operations, allowing staff to focus on more strategic tasks.
Provides a scalable storage solution that can grow with the university’s needs without significant additional investment.
Contributes to the university’s sustainability goals by reducing the need for physical storage infrastructure and associated energy consumption. Supports green IT initiatives and promotes a more environmentally friendly approach to data storage.
Increases job satisfaction for faculty and staff by providing modern tools that simplify their work and enhance productivity.
Reduces frustration associated with outdated or inefficient storage systems.

Manager

Zackary Potter

Alternate Manager(s)

Vinay Gowdra Halappa

Harry Zahlis

Juan Solis

Sponsor