Body
Subject:
Level 1 Google Security
Environment:
Fresno State University, Google, Data, Security
Article Summary:
This article outlines Level 1 Google Security and how it is implemented on Fresno States Campus.
Resolution:
What is Level 1 data? Level 1 is the highest level of sensitive data - Confidential. Confidential data may include personally identifiable information, Social Security numbers, medical data, tax, and bank account numbers, as well as credentials and passwords. Examples of Level 1 data include, not all inclusive:
● Passwords or credentials that grant access to Level 1 data
● Birth date combined with last four digits of SSN and name
● Credit card numbers with cardholder name
● Tax ID with name
● Driver's license number, state identification card, and other forms of national or international identification (such as passports, visas, etc.) in combination with name
● Social Security number and name
● Health insurance information
● Medical records related to an individual
● Criminal background check results
How do I store data in Google Drive?
To upload data to Google Drive, simply navigate to drive.google.com and then either drag and drop your files and folders or click new > upload and select them.
How is Fresno State preventing the unauthorized disclosure of Level 1 (Confidential) data?
To prevent the unauthorized disclosure of private data, Fresno State has implemented Google Drive rules shown below that will warn staff members when they try to share (externally) documents or folders that may contain sensitive Level 1 (confidential) data.
RULES:
Rule: Admin Defines DLP Rule
DLP Scan: Drive scanned for DLP incident triggers
Action: DLP enforces Admin defined actions
Alerts & Reporting: Admin is alerted of violations
If you see any security warnings pop up, please double check that the file or folder you are sharing does not contain any data that may be Level 1 – Confidential Data.
Additional Information
Need additional information or assistance? Contact the Technology Service Desk at (559) 278-5000.
TAGS: Level 1, Google, Security